What products and services does the City of Hayward procure?

The City of Hayward commonly procures construction and public works plus professional services and consultants, as shown on its Bidding: Construction Projects and RFPs/RFQs pages. Vendors should consult those category pages and posted solicitations for specific procurement guidance and opportunities.

What procurement requirements does the City of Hayward publish for vendors?

City of Hayward contract attachments require successful contractors to maintain Workers' Compensation and employer insurance for the life of a purchase order; vendors must also review each solicitation on the City's RFPs/RFQs page for solicitation-specific required forms and terms.

Where can vendors find procurement policies and standard terms for the City of Hayward?

City of Hayward publishes procurement policies and standard contract language in its General Provisions (Attachments 1–3) and on the RFPs/RFQs guidance pages; vendors can download those attachments and review Purchasing Division procedures on hayward-ca.gov.

What supplier diversity or local vendor preference programs does the City of Hayward use?

The City of Hayward promotes local small-business support programs, such as the Together for Hayward initiative, on its Business pages. Vendors interested in local small-business initiatives should consult the City's Doing Business with Hayward pages for program details and participation guidance.

City of Hayward

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Buyer type:: City
Location:: Hayward, CA
Country:: US

City of Hayward RFPs

Active opportunities open for bidding

Public Safety Center - Market Sounding Survey (Request For Information)
Posted
Oct 9, 2026
Closes
Nov 13, 2026
Provide industry feedback regarding the feasibility, attractiveness, and potential delivery structure for a proposed public-private partnership project.
WRRF West Substation Transformer Repair (Request For Quotation)
Posted
Oct 9, 2026
Closes
Oct 28, 2026
Perform the repair of the west substation transformer.
Hayward Rides E-bike Program (Request For Quotation)
Posted
Oct 9, 2026
Closes
Oct 27, 2026
Provide bicycle manufacturers or distributors for a bulk purchase of electric class I bicycles.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161123
Employee FTE
Full-time equivalent employees.
956.3
Population
Population size to gauge opportunity scale.
157,113
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Hayward

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $100,001, use sole source.
- Coops: Frequently procures through Sourcewell and Caltrans; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. If neither path works, prepare to compete via the city’s OpenGov portal and account for local preference policies.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Hayward, CA.
- Strategy: Position your product as proprietary or essential for compatibility with existing city infrastructure. Partner with the end-user department to build the business case and complete the sole source justification form.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The city has used cooperative purchasing before (e.g., Sourcewell and Caltrans) to fast-track pre-competed buys. You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Hayward

City Of Hayward City Council Action Minutes
Date: Oct 6, 2026Type: Meeting mention
The council convened a closed session to finalize a legal settlement regarding pending litigation. During the session, the council approved a broad range of consent items, including grant applications for illegal disposal site abatement and LED streetlight conversion, professional services agreements for highway safety improvements and audit services, an amendment to the salary plan, a contract for the Tennyson Park Streetlight Project, the declaration of a shelter crisis, and revisions to the city's conflict of interest code. Additional actions included accepting the resignation of a youth commissioner and authorizing increased funding for a high injury network safety plan. A work session focused on introducing the new Chief Building Official and reviewing process improvements. Finally, a public hearing led to the adoption of amendments to the Land Use Element of the 2040 General Plan.
Council Infrastructure And Airport Committee Meeting Minutes
Date: Feb 25, 2026Type: Meeting mention
The meeting included public comments regarding the preservation of the Skywest site as open space. The committee discussed the Draft Speed Management Plan, receiving feedback on street safety measures, bike lanes, speed feedback signs, and the use of red-light cameras. Additionally, there was an update on the Public Safety Center project, involving discussions on cost estimates, site selection, the potential for Public-Private Partnerships, and the comparison of construction management methods like Design-Build and Design-Bid-Build.

Key Contacts

Public-sector contacts connected to City of Hayward.

Shannon CollinsAccounting Manager

*******@************

+1 (***) ***-****

Omar NoorzadActing Building Official

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Hayward?

The City of Hayward Purchasing Division (Purchasing Desk at City Hall) administers procurement processes; individual departments may make final selections for some professional consultant contracts. Contact and role details are posted on the City's Vendor Registration and RFPs/RFQs pages.

Where does the City of Hayward post bids and RFPs?

The City of Hayward posts solicitations on its RFPs/RFQs page, its Bidding: Construction Projects page, and its Bid Results page on hayward-ca.gov. Vendors should monitor those official pages or contact the Purchasing Division for registration and submission instructions.

How do vendors complete vendor registration with the City of Hayward?

Vendors register through the City of Hayward 'Vendor Registration' and 'Becoming a Registered Vendor' webpages and by contacting the City Purchasing Desk per the instructions posted online. Those pages provide registration steps, required contact information, and onboarding guidance.

City of Hayward

City of Hayward RFPs

Public Safety Center - Market Sounding Survey (Request For Information)

WRRF West Substation Transformer Repair (Request For Quotation)

Hayward Rides E-bike Program (Request For Quotation)

Buyer Attributes

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How to Sell to City of Hayward

Early Buyer Signals

City Of Hayward City Council Action Minutes

Council Infrastructure And Airport Committee Meeting Minutes

Key Contacts

Frequently asked questions

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City of Hayward RFPs

Public Safety Center - Market Sounding Survey (Request For Information)

WRRF West Substation Transformer Repair (Request For Quotation)

Hayward Rides E-bike Program (Request For Quotation)

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hayward

Early Buyer Signals

City Of Hayward City Council Action Minutes

Council Infrastructure And Airport Committee Meeting Minutes

Key Contacts

Frequently asked questions

Special Joint Hard Board And Council Infrastructure And Airport Committee Meeting Minutes

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City of Hayward

City of Hayward RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hayward

Early Buyer Signals

City Of Hayward City Council Action Minutes

Council Infrastructure And Airport Committee Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Hayward RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hayward

Early Buyer Signals

City Of Hayward City Council Action Minutes

Council Infrastructure And Airport Committee Meeting Minutes

Key Contacts

Frequently asked questions

Special Joint Hard Board And Council Infrastructure And Airport Committee Meeting Minutes

Know what buyers discuss before RFPs drop

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